01 · See the room
Know who is expected, present, waiting, or excused.
TaoBot uses Zoom meeting details first, then falls back to Google or Microsoft calendar when Zoom cannot confirm the invite list.
Zoom-native meeting readiness, without the scramble
Less head-counting. More getting things done.
TaoBot runs in the Zoom sidebar to show who was expected, who is already here, who is excused, and who still needs attention. Send private Slack reminders or Zoom chat updates, then get back to the meeting.
Zoom sidebar
Slack reminders
Google + Microsoft calendars
Privacy-minded history controls
Know the room before the meeting gets away from you.
TaoBot handles the awkward meeting-start work: checking who was expected, seeing who is actually here, resolving messy names, and nudging the right people without public callouts.
02 · Fix the roster
Keep moving even when names do not match.
Use live attendance when available, manual check-in when it is not, and TaoBot suggestions when the match is likely but not certain.
03 · Pull people in
Remind privately. Update clearly.
Send one-person Slack reminders, remind everyone who is still waiting on team plans, or share a Zoom chat summary with the people who need it.
From first check to follow-up, TaoBot covers the meeting readiness loop.
It is not a recorder, transcript tool, or heavyweight attendance platform. TaoBot is the lightweight operational layer for the first few minutes of a meeting, the missing-person follow-up, and the team defaults that keep it consistent.
Expected people
Know who should be there.
Use Zoom meeting details when available, with Google Calendar or Microsoft Calendar as fallback. Optional attendees, declined invites, and out-of-office context can be handled without exposing private calendar details.
Current presence
Know who is actually here.
TaoBot reads live Zoom attendance when supported. When it cannot, manual check-in and activity matching keep the roster usable.
Corrections
Handle messy reality.
Review suggested matches, mark people present, waiting, or excused, and retally when the room changes.
Reminders
Nudge without public pressure.
Send private Slack reminders one by one, or use team reminders when your workspace plan allows it.
Updates
Share the attendance picture.
Send Zoom chat summaries manually on team plans, with automatic scheduled summaries and throttled live updates on Scale when supported.
Defaults + history
Keep the right amount of memory.
Choose nothing saved, numbers only, or names plus numbers. Clear saved attendance history when you need a clean slate.
Built for the person running the meeting—and the team behind them.
TaoBot adapts to the role you are playing right now: host, co-host, organizer, team member, workspace admin, or buyer.
Host or co-host
Start with a clean attendance picture.
See who is expected, who is present, who is excused, and who still needs a check-in before the meeting loses momentum.
Meeting operator
Make quick corrections under pressure.
Use manual check-in, approve suggestions, send reminders, retally the room, and copy diagnostics when something needs support.
Solo organizer
Keep personal meetings moving.
Smooth gives one organizer ongoing attendance tracking and private Slack follow-up without needing a team rollout.
Team member
Use shared workspace coordination.
Work from the team’s plan, shared Slack setup, and workspace defaults when you have an assigned seat.
Workspace admin
Set up the operating rhythm once.
Manage people, seats, shared apps, Slack onboarding, workspace defaults, and governance controls where the plan allows it.
Buyer or owner
Choose the right path.
Start with Easy, upgrade to Smooth for one organizer, Together for a shared workspace, or Scale for governance and automation.
TaoBot for organizers, teams, and larger rollouts
Run personal meetings with ongoing attendance tracking, roster correction, retained analysis, and private Slack reminders.
Give seated team members shared meeting coordination: team reminders, manual Zoom summaries, workspace Slack setup, and one place to manage seats.
Add Scale controls for workspace defaults, Slack and calendar governance, Organization Slack app setup, and automatic Zoom updates where supported.
Meeting operations that stay out of the way
Know who is missing before the conversation has to pause.
Calm Zoom sidebar for live meeting work. Web account console for apps, defaults, seats, billing, and workspace setup.
Private by default, useful when you opt in.
TaoBot is designed to answer attendance questions without becoming a surveillance product.
No meeting content storage
Keep the conversation out of TaoBot.
TaoBot does not store chat message text, speech, audio, transcripts, or calendar event titles and descriptions.
History choices
Save only what you need.
Keep nothing saved, save numbers only, or save names plus numbers when you need retained analysis. Clear saved attendance history anytime.
Admin control
Govern shared work where needed.
Workspace admins can manage seats, defaults, Slack setup, calendar governance, and member access on eligible plans.
Clear blocked states
Know the next step.
If TaoBot needs Zoom, calendar, Slack, a workspace seat, or a plan upgrade, it says what is missing and gives the next step.
Start simple
Try TaoBot in a real meeting.
Easy gives you 10 trial meetings each month. Upgrade to Smooth when one organizer needs ongoing follow-up, Together when a workspace needs shared coordination, or Scale when governance and automation matter.